Stock Quantity & Logs
View current stock levels and track inventory movement logs.
Overview
Stock Quantity & Logs let you see the current stock of each product alongside a full record of every inventory movement. This gives you a complete audit trail for your stock.
Accessing Stock Logs
Go to Products → Stock Logs or find the stock logs from the Inventory Overview by clicking on a product and selecting View Stock Logs.
What the Logs Show
Each log entry records:
| Field | Description |
|---|---|
| Date & Time | When the movement occurred |
| Product | The product affected |
| Type | Type of movement (see below) |
| Quantity Change | How much stock increased or decreased |
| Balance | Stock level after the movement |
| Reference | Related order, adjustment, or POS transaction |
| Recorded By | User who made the change |
| Note | Optional description of why the change happened |
Types of Stock Movement
Sale
Stock decreases when a product is sold through the POS. This is the most common type of movement.
Order Fulfilled
Stock decreases when a customer order is fulfilled and marked as completed.
Stock Adjustment
Stock changes manually through the Inventory Overview. Adjustments can be positive (adding stock) or negative (removing stock).
Restock / Purchase
Stock increases when you receive goods from a supplier and update the inventory manually.
Return
Stock increases when a customer returns a product.
Who Can View Stock Logs
All users with access to the Products or Inventory module can view stock logs. Users with the Store Keeper role can also make stock adjustments and generate logs.
Reading the Balance
The Balance column shows the stock level after each movement. By following the balance column down, you can trace how stock levels changed over time for any product.
Common Uses
Auditing stock
Review the logs to verify that stock levels match your physical inventory. If there is a discrepancy, the logs show when and by whom the stock was changed.
Tracking a specific transaction
Find the log entry for a POS transaction or order to see exactly how it affected stock.
Identifying patterns
If stock decreases faster than expected, review the sale logs to understand which products are moving quickly.
Related
- Inventory Overview — Monitor stock levels across your catalog
- Create a Product — Set initial stock quantity and low stock threshold
- POS Overview — How sales reduce stock automatically