Receipt PDF
Generate and download a PDF receipt for completed sales.
Overview
A receipt is a proof of purchase document given to a customer at the point of sale. Accoraze generates professional, branded PDF receipts for every completed sale.
When Is a Receipt Generated?
A receipt is automatically generated when a sale is completed through the POS. You can also generate a receipt later from the Sales Records or Orders section.
Generating a Receipt PDF
- Go to Sales Records or Orders
- Find the completed sale
- Click Receipt or Download Receipt
- Choose to Print, Download PDF, or Email (if SMTP is configured)
What a Receipt Includes
| Section | Description |
|---|---|
| Header | Your business name, logo, and contact details |
| Receipt Number | Unique identifier for the sale |
| Date & Time | When the sale was completed |
| Items | List of products purchased with quantities and prices |
| Subtotal | Total before discounts |
| Discount | Any discounts applied |
| Total | Final amount paid |
| Payment Method | How the customer paid (cash, card, etc.) |
| Amount Tendered | Amount paid by customer (cash) |
| Change | Change given back (if cash) |
| Customer | Customer name (if selected at POS) |
Receipt Printer vs. PDF
Thermal Receipt Printers
If you use a thermal receipt printer (80mm or 58mm width), receipts print in a narrow, compact format designed for receipt paper. Set the correct paper width in Business Settings.
PDF Receipts
PDF receipts are formatted for A4 or Letter-size paper. They include the same information as printed receipts but in a larger layout suitable for archiving or emailing.
Branding on Receipts
Receipts use your business branding:
- Logo — from Branding
- Business name and address — from Business Information
Reprinting a Receipt
To reprint or re-download a receipt:
- Go to Sales Records
- Find the sale by date, customer, or ID
- Click on the sale
- Click Receipt → Print or Download
Reprinting does not create a new receipt — it uses the same receipt number and transaction record.
Emailing a Receipt
If SMTP is configured, you can email the receipt to your customer:
- Open the sale
- Click Email Receipt
- Confirm or enter the customer's email address
- Add an optional message
- Send
Without SMTP configured, you can download the PDF and attach it to an email sent from your own email client.
Receipt vs. Invoice
| Receipt | Invoice | |
|---|---|---|
| When | At the point of sale | For credit or delayed payment |
| Payment | Paid immediately | Payment may be due later |
| Status | Complete transaction | May show amount due |
| Use case | Retail purchases | B2B or invoiced sales |
Related
- POS Overview — How sales and receipts work
- Receipts & Delivery Slips — Generating receipts and delivery documents
- Invoice PDF — Invoice generation
- Email & SMTP Settings — Email delivery