Expense Voucher

Overview

An expense voucher is a document that records a single expense for internal approval, bookkeeping, or audit purposes. It includes all the details of the expense — what it was for, how much, who was paid, and who recorded it.

When to Use an Expense Voucher

When you need a printed record for your files
When submitting expenses for internal approval
When an expense requires a receipt or document reference
For bookkeeping and audit trail purposes

Generating an Expense Voucher

Go to Expenses
Find the expense you want a voucher for
Click on the expense to open its details
Click Voucher, Print Voucher, or Download Voucher PDF

The voucher is generated using your business branding (logo and business details).

What a Voucher Includes

Field	Description
Business Name & Logo	From your branding settings
Voucher Number	Unique identifier for this voucher
Date	Date the expense was recorded
Description	What the expense was for
Category	Expense category
Vendor	Who was paid
Amount	Total expense amount
Payment Method	How you paid
Reference	Invoice or receipt number
Recorded By	User who recorded the expense
Notes	Additional notes about the expense

Branding on Vouchers

Vouchers use your business branding:

Logo — from Branding
Business name and address — from Business Information

Make sure your branding is configured to get professional-looking vouchers.

Print or Download

From the voucher preview, you can:

Print — send to a printer
Download PDF — save to your device

Vouchers can also be emailed to the person who needs to approve or review them, if needed.

Voucher vs. Receipt

	Voucher	Receipt
Purpose	Internal expense record	Proof of purchase for a customer
From	Expenses module	POS / Sales
Shows	Expense details	Sale details
For	Business bookkeeping	Customer confirmation

Add an Expense — Recording an expense that needs a voucher
Expense List — Viewing all expenses
Documents & PDFs — Overview of all document types

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