Supplier Management
Add, edit, view, and manage your supplier contacts.
Overview
Supplier Management lets you keep records of the businesses and individuals you purchase inventory from. Maintaining supplier records helps you track purchase history, contact vendors for restocking, and manage payment information.
Accessing Supplier Management
Go to Suppliers in the sidebar. You will see the full supplier list with basic information for each contact.
What Each Supplier Record Contains
| Field | Description |
|---|---|
| Name | Supplier's business name or contact name |
| Contact email address | |
| Phone | Contact phone number |
| Address | Business or warehouse address |
| Notes | Internal notes about the supplier |
| Products Supplied | Number of products you source from them |
| Total Purchases | Total amount spent with this supplier |
Adding a Supplier
- Go to Suppliers
- Click Add Supplier or New Supplier
- Fill in the supplier details
- Save the record
Minimum Information Required
- Name — Required. The supplier's business or contact name.
- Phone — Recommended. Needed to contact them for orders and deliveries.
Useful Additional Information
- Email — For sending purchase orders or inquiries
- Address — For tracking deliveries and warehouse locations
- Payment Terms — Notes about how you pay them (e.g., NET 30, cash on delivery)
- Notes — Internal notes about the supplier, such as preferred contact times or key account managers
Supplier Payment Details
Accoraze stores supplier contact details. For payment-related fields (bank account, payment terms), add this information in the Notes field or in your own accounting system. Accoraze V1 focuses on the customer side of sales — purchase orders and supplier payment tracking may be expanded in future versions.
Searching and Filtering
Use the search bar to find suppliers by name or contact details. Filter options may allow you to view suppliers by:
- Recent activity
- Number of products supplied
- Total purchases
Editing a Supplier
- Find the supplier in the list
- Click the edit icon or supplier name
- Update the details
- Save the changes
Deleting a Supplier
- Find the supplier in the list
- Click the menu icon (three dots)
- Select Delete
Deleting a supplier removes their record from Accoraze. Existing purchase records are not affected.
Importing Suppliers
If you have supplier data in a spreadsheet, you can import it in bulk. See Customers & Suppliers Import & Export for instructions.
Related
- Customer Management — Managing customer records
- Import & Export — Bulk import suppliers from CSV
- Inventory Overview — Managing stock you receive from suppliers